Reads any document you throw at it.
Invoices, contracts, forms, receipts, anything. No format requirements.
RATE CON
INVOICE
BOL
Your System
Document Automation
Stop typing documents into spreadsheets.
Zelaflo builds custom automation that reads every PDF hitting your inbox, pulls the data, and drops it where you need it — without anyone lifting a finger. Built for small teams drowning in paperwork.
No call required. Quote within 24 hours.
Built for Real Work
Everything your team needs. Nothing they don't.
Six things that make the difference between automation that sticks and automation that gets abandoned.
Live in 48 hours.
From first message to working system.
0HRS
Pulls every field that matters.
Names, dates, amounts, reference numbers. Whatever's on the page ends up clean in your system.
PDF
→
Data
Plugs into what you already use.
Gmail, Outlook, Sheets, Excel, QuickBooks, Airtable, Notion — we adapt to you.
Gmail
Google Sheets
Microsoft Excel
Notion
Airtable
QuickBooks
Gmail
Google Sheets
Microsoft Excel
Notion
Airtable
QuickBooks
Instant alerts on what matters.
Deadline documents ping you the moment they arrive.
1
Urgent: Rate Con flagged
Pause the moment it's too much.
Monthly maintenance. No lock-in. Resume whenever.
maintenance: on
Your inbox. Fully automated. In 48 hours.
Send us a PDF. See what Zelaflo would do with it — before you pay a cent.
The Process
How it actually works.
Send us a PDF.
Forward one real document from your inbox. We process it on the spot and send back the extracted data within 24 hours. Free.
received
We build your system in 48 hours.
Custom-configured to your document formats and the tools you already use. No meetings. No back-and-forth.
Analyzing docs
Mapping fields
Connecting tools
Testing flows
Done
It runs. You don't touch it.
Documents land in your inbox, get read, get cleaned, land in your system. Urgent ones trigger instant alerts. Everything else just works.
Inbox
Zelaflo
Done
Who We Work With
Built for teams buried in paperwork.
Freight is our home turf — but the same system works anywhere documents pile up.
Primary focus
Freight & Trucking
Rate confirmations, bills of lading, fuel receipts, dispatches. Every load generates paperwork. We handle it.
Growing fast
Law Firms
Discovery documents, intake forms, case files, contracts. We extract the data so your team practices law — not data entry.
High volume
Property Management
Maintenance requests, tenant paperwork, vendor invoices. Every incoming request gets triaged, logged, and routed automatically.
Complex docs
Contractors & Trades
Quote requests, project files, subcontractor invoices, permits. Your team quotes jobs, we handle the paperwork flow.
If your team spends 10+ hours a week retyping what's already in an email, we can probably help.
Pricing
Pricing that scales with your build.
Base setup starts at $1,500. More complex builds are quoted individually — transparent modifiers, no surprises.
Core Offering — Document Triage
Custom automation, built for you.
$1,500
starting price — one-time setup
+
$199/mo
maintenance & monitoring
- Custom-built for your exact document formats
- Smart extraction from any PDF — no template setup required
- Custom database and dashboard included
- Email/Slack alerts configured for urgent items
- 48-hour delivery from access grant
- Pause or cancel maintenance anytime
- Transparent modifiers — every add-on priced upfront
More complex builds — multi-step workflows, custom routing, multi-department — quoted individually. Email hello@zelaflo.com to start.
Questions
Straight answers, no marketing speak.
No. We build a custom system that lives in your own tools — your inbox, your spreadsheets, your software. You own it. The $199/month is for us keeping it tuned, patched, and running. Pause whenever.
Start Here
Send us a PDF. See it work on your actual documents.
Forward one invoice, one contract, one form — whatever's clogging your inbox — to hello@zelaflo.com. Within 24 hours, you'll get back a screenshot of the extracted data plus a quote. No call required. If we're not a fit, we'll tell you straight up.